Spotlight

To Market, to Market, to Buy a Fat Pig

Guest Author April 5, 2018 Scarborough Borough Council

To Market, to Market, to Buy a Fat Pig

Guest Author ALLAN ROBERTS of Scarborough has been following a member of the public’s efforts to unravel the mystery of the Scarborough Public Market website, with its 21st-century “Click & Collect” online shopping facility.

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As many of you will be aware, SBC and Hull University Campus (HUC) have spent around £250,000 to produce a website providing “a 21st-century market place” serving the refurbished and regenerated Scarborough Public Market in the old town.

The plan, first mooted in 2015, was to create a website with online ‘virtual market’ including a “Click & Collect” online shopping system.

So far, there has been no sign of that plan coming to fruition, nor of where and how the money has been spent.

Early in 2017, a concerned member of the public, who was aware that the website was planned to go ‘live’ by June 2016, made the first move in a long and tedious correspondence between members of SBC and HUC when lodging a FOI request to HUC, asking for details of the funding arrangements. (The 18 emails cited in this report are contained, numbered and in chronological order, in an embedded PDF document at the foot of this page).

EMAIL 01 – 27th April 2017 (Member of Public to HUC)

No response was provided by HUC. However, after contacting SBC via a Councillor, the SBC Officer responsible for drafting the partnership agreement with HUC, Mr David Kelly, provided this information (8th May 2017).

“The website is to be launched shortly. Just refining it.”

EMAIL 02 – 8th May 2017 (SBC’s David KELLY to Councillor Mark VESEY)

Now more confident that the website was in fact going ahead, a polite reminder was sent by the requestor to HUC regarding the unacknowledged and overdue FOI.

EMAIL 03 – 28th May 2017 (Member of the Public to HUC)

Two days later, on 30th May 2017, a response, denying receipt of the original FOI request, together with an official FOI number, 1252, was provided by HUC.

EMAIL 04 – 30th May 2017 (HUC to Member of the Public)

Feeling more optimistic now that at last his FOI had been officially recognised, the requestor sat back and patiently awaited a full response, which was subsequently received on 6th June 2017. HUC denied any knowledge of payment being made by SBC to HUC in respect of the website, with its “Click & Collect” facility.

EMAIL 05 – 6th June 2017 (HUC to Member of the Public)

Puzzled by the response, a copy of the Project Costs for the website that was contained within the Business Plan (as provided to, and accepted by, the Coastal Communities Fund via the successful funding bid made by SBC in 2014, and in which HUC are clearly defined as a partner), was provided to HUC.

EMAIL 06 – 7th June 2017 (Member of the Public to HUC)

An immediate same-day response was made by HUC, denying all knowledge of that information, including the references to almost £2.8million funding.

EMAIL 07 – 7^th June 2017 (HUC to Member of the Public)

Eager to help Mr Palmer-Dunk, two responses were made to HUC referring to a Scarborough Borough Council document.

EMAIL 08 – 7th June 2017 (Member of the Public to HUC)
EMAIL 09 – 7th June 2017 (Member of the Public to HUC)

There was no further communication from HUC, and so a new FOIA was lodged with that organisation asking once again for information regarding the market website.

EMAIL 10 – 20th June 2017 (Member of the Public to HUC)

Meanwhile on the 22nd June 2017, SBC paid the amount of £8,000 to CREATE ARTS DEVELOPMENT Ltd under the heading ‘Scarborough Market Development’ for ‘Marketing and Website’.

On 23rd June 2017, an acknowledgement and new FOI number (1270) was duly provided by HUC.

EMAIL 11 – 23rd June 2017 (HUC to Member of the Public)

A month passed without response and so, on 20th July 2017, a reminder was sent to HUC.

EMAIL 12 – 20th July 2017 (Member of the Public to HUC)

The following day, a reply of apology for the delay was received from HUC.

EMAIL 13 – 21st July 2017 (HUC to Member of the Public)

There then followed an official response, claiming there was no ‘Click & Collect’ plan, and no details of the funding received, or spent, and advising him to contact SBC or CCF.

EMAIL 14 – 21st July 2017 (HUC to Member of the Public)

Following that advice from HUC, an inspection of the SBC website revealed that, on 7^th Aug 2017, a payment of £720 was made to FORWARD THINKER DEVELOPMENTS under the heading ‘Scarborough Market’ and described as a ‘subscription’.

To jog the memory, FORWARD THINKER are mentioned in the previous email as the web design company project-managed by HUC, in collaboration with SBC.

There is also information on the SBC website showing that, on the 16^th Oct 2017, another payment of £6,000 was made to CREATE ART DEVELOPMENTS Ltd, again under the heading ‘Scarborough Market Development’ and for ‘Marketing and Website’

Armed with this knowledge, an approach was made, on 20th October 2017, to SBC’s Councillor Bill Chatt, expressing concerns regarding the funding arrangements.

EMAIL 15 – 20th Oct 2017 (Member of the Public to Councillor Bill CHATT)

To his credit, Councillor Chatt replied the same day, promising to look into the matter.

EMAIL 16 – 20th Oct 2017 (Councillor Bill CHATT to Member of the Public)

True to his word, Councillor Chatt presently replied, confirming that HUC did indeed secure funding from the Coastal Communities Fund, and that it had been spent in part on a “Click & Collect” website, but he could shed no light on the funding aspect – nor did he comment on the amount of money involved.

EMAIL 17 – 25th Oct 2017 (Councillor Bill CHATT to Member of the Public)

In consequence, a further email was sent to HUC asking for more information regarding the funding.

EMAIL 18 – 25th Oct 2017 (Member of the Public to HUC)

No reply was ever received from Hull University and, unsurprisingly – after 18 emails and 6 months of obfuscation – the member of the public apparently threw in the towel.

My interpretation of this thread of correspondence is that Councillor Chatt mentioned more than once that his expectations were – that there will be a “Click & Collect” service on the Market website.

The funding application document written by SBC to CCF states that:

“HUC will deliver the online shopping facility”

and that:

“a single purchase will be enabled even though there will be often more than one supplier”

and that:

“Click and Collect will be a further option for the customer.”

The same document emphasises the importance of “Click & Collect” as being the key to the development of the Market.

Mr Nick Taylor, Scarborough Borough Council’s Investment Manager (who is no longer in the Council’s employ), stated in the local newspaper:

“We are very excited about the plan. A partnership with students at The University of Hull’s Scarborough Campus in Filey Road is also being discussed.”

He added:

“They have created a system that will allow us to introduce an online shopping element to the market. People will be able to log on at home to select what they want from the businesses in the market before they come and collect it.”

All this convinces me that a “Click & Collect” was indeed expected as part of the SBC/HUC partnership, and this is contrary to the FOI 1270 response from HUC, which states:

“The development of a virtual market web platform (which is not ‘click and collect’ system as such) was a part of a collaborative project with the Scarborough Borough Council (SBC).“

It is apparent, when comparing, on the one hand, Councillor Chatt’s response and Nick Taylor’s press statement with, on the other hand, the response from HUC, that there appears to be a lack of consensus regarding what was promised by HUC, and what has actually been delivered (or will eventually be delivered). If you are looking for pork pies, Scarborough Public market looks the place to go.

Among the terms and conditions of the SBC/HUC partnership agreement over the CCF funding are these two:

Funding

A total of £259,958 is available to support activities supporting the development and implementation of the virtual market and market intelligence system over the period April 2015 to June 2016, including the £59,958 in-kind contribution from Hull University. Whilst there may be some virement between cost headings the total cost cannot exceed £209,958.

Clawback of Funding

Scarborough Borough Council might need to claw back funding if we suspect there has been fraud, misrepresentation, impropriety or mismanagement of funds or if Scarborough Borough Council finds that any information given in a financial claim is proved to be wrong.

There are still unanswered questions here that need to be resolved, and these will remain open even if/when the “Click & Collect” website for the Scarborough Public Market finally goes ‘live’.

For instance:

Who has received monies from the HUC/SBC collaborative plan for the digital market place?
Were the payments of £14,000 to Create Digital over and above the prescribed limits?
Why was a payment made directly to Forward Thinkers, when HUC were tasked to project manage the plan?
Was the very detailed cost projection analysis table for the plan, as submitted to the CCF as part of the fundingbid, adhered to?
Why are questions about the actual cost of the website being shrugged off and ignored?

Something doesn’t quite click here – but someone has certainly collected.

18 EMAILS in search of Scarborough Public Market website with “Click & Collect” online shopping facility